RECORD OF PROCEEDINGS

The minutes of the meeting held August 7, 2008.

PRESENT WERE TRUSTEES LOUIS AMICANGELO, DANIEL HODGE, AND KEVIN GRAY AND FISCAL OFFICER VALORIE LEWIS.  ALSO PRESENT WERE:

Jerry Knox                                                                Les Durstine                                             

Mike Raymond                                                      Blake Meier

Mr. Kevin Gray called the meeting to order at 8:08 p.m.

The minutes of the July 03, 2008 meeting were approved on a motion by Mr. Daniel Hodge and seconded by Mr. Louis Amicangelo with Mr. Kevin Gray concurring.

Mr. Mike Raymond informed the Board of the Fire Departments desires to install a dry hydrant at the Stoller residence on Cutter Road.  Mr. Raymond informed the Board that Mr. Stoller would purchase the pipe and clean the pond out.  The Fire Department was requesting the Board to purchase the strainer and head for the dry hydrant at approximately $424.00.  After discussion a motion to purchase the strainer and head for $424.00 was made by Mr. Daniel Hodge and seconded by Mr. Louis Amicangelo with Mr. Kevin Gray concurring.

Mr. Raymond further informed the Board that Jim & Jon Orr had put in a dry hydrant at their pond and the Fire Department had paid for the strainer and head for that hydrant.

Chief Les Durstine reported 25 squad runs and 2 fire runs for 118.25 volunteer hours and an additional 73 volunteer training hours for a total 191.25 volunteer hours for the month of July.

A motion approve squad supplies for $530.31 and fire supplies for $90.00 was made by Mr. Louis Amicangelo and seconded by Mr. Daniel Hodge with Mr. Kevin Gray concurring.

Chief Durstine informed the Board that Mr. John Wise would like to come to a meeting and inform the Board of the upcoming changes and education requirements for the NIMS, National Incident Management System, program.

Mr. Blake Meier presented the Road and Bridge report.  Mr. Meier informed the Board of the need to renew his and Mr. Jerry Knox’s pesticide license at $35.00 per person.  The Board approved the renewal of Mr. Meier and Mr. Knox’s pesticide license. 

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Mr. Meier further informed the Board of the need to attend 5 hours of continuing education to maintain the pesticide license at $75.00 per person to attend class, sometime between now and September 2009.  Mr. Meier further informed the Board that the closest class would be held March 11, 2009 in Akron.  Mr. Meier was instructed to look for possibly some cheaper classes.

Mr. Meier informed the Board that the work on Secrest road was complete and the area was seeded today.

Mr. Meier informed the Board that he had Melway Paving look at Barnard Road and they felt it should be chip and sealed with 8’s, but that they could not do the work because the earliest they could do the work was October and that would be too late in the year.

Mr. Gray informed Mr. Meier that the Board had looked at the Eastwood Allotment area and felt that drive culvert at 279 Partridge needed to be replaced.  Mr. Amicangelo informed the Board that he had revised the letter to give to the residents and he would fax it to Mr. Meier and he could deliver it to each resident.

Mr. Meier informed the Board that if they were not going to replace the old dump truck it would need 4 new rear tires and probably need rear brakes.  Mr. Meier was instructed to get prices on tires.

The Fiscal Officer was instructed to send Mr. Oberly a letter regarding the noxious weeds on his property on Dover Road.

Mr. Jerry Knox presented the Buildings and Grounds report.  Mr. Knox informed the Board that the water booster pump at the restroom concession building had been wired up.

Mr. Knox informed the Board that the push buttons on the North door at the fire station were not working.  Mr. Knox informed the Board he had received a quote from the Locksmith Shop for $473.00.  The Board instructed Mr. Knox to get another price.

Mr. Knox informed the Board that he would start mowing the roadways next week.

Mr. Knox informed the Board that he had 94 hours year to date working up at the ACDC property.

The Board approved vacation for Mr. Jerry Knox September 8th to the 12th 2008.

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Mr. Gray informed the Board that he had heard nothing further on the fuel management system.

Mr. Gray informed the Board that the Miller residence on McQuaid road would be inspected by Mr. McClintock and he would provide recommendations to the Board.

Mr. Gray informed the Board that the letter from Ms. Gallagher regarding the Board’s stance on Eby road was still in process.

Discussion was held regarding Barnard Road and the best way to handle the situation.  Mr. Gray stated that he had talked with Mr. Jim Lytle and Mr. Gray feels something needs to be done but he would like to get another year out of the paving done previously.  Mr. Gray stated that he would not like to see it done this year due to budgetary issues.  Mr. Hodge stated that he felt the road would not make it through the winter.  After discussion a motion to resend the Paving Technology motion from the July meeting to spend $24,000.00 - $25,000.00 on sealing work was made by Mr. Daniel Hodge and seconded by Mr. Louis Amicangelo with Mr. Kevin Gray concurring.

Mr. Gray informed the Board the next JEDD meeting was scheduled for Thursday, August 28, 2008 at 7:00 p.m. at the Fire Station. 

Mr. Gray informed the Board that the Village of Apple Creek had passed a resolution at their council meeting on Monday stating due to a very interested party that until November 10, 2008 they would refrain from negotiating, leasing, selling or entering into purchase agreements regarding the former ACDC property with any party other than Highland Springs, LLC.  This exclusive right to bid shall not go into effect until Highland Springs, LLC has delivered the sum of $10,000.00 into an approved escrow account.  If a sales agreement is reached during said period, then the $10,000.00 sum shall be applied against the purchase prices as earnest money.  If no sales agreement is reached, then said sum shall be returned to Highland Springs, LLC.

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After discussion a motion to pass a resolution “Be it resolved that the East Union Township Trustees hereby agree that through November 10, 2008, we will refrain from negotiating, leasing, selling or entering into purchase agreements regarding the former ACDC property with any party other than Highland Springs, LLC.  This exclusive right to bid shall not go into effect until Highland Springs, LLC has delivered the sum of $10,000.00 into an approved escrow account.  If a sales agreement is reached during said period, then the $10,000.00 sum shall be applied against the purchase price as earnest money.  If no sales agreement is reached then said sum less 10% shall be returned to Highland Springs, LLC.” Was made by Mr. Kevin Gray and seconded by Mr. Daniel Hodge.

A roll call vote was taken:

              Louis Amicangelo       YES

              Kevin Gray                     YES

              Daniel Hodge              YES

Mr. Gray informed Mr. Meier and Mr. Knox that if a Mr. Dan Houston contacted them regarding help in completing a Historic Barn Inventory they were to help as well as they could.

The Fiscal Officer informed the Board that he Budget Hearing had went well and the Budget was approved as submitted.

Mr. Gray informed the Board that he had contacted Mr. Al Schrader regarding the purchase agreement on the ACDC property.

The Board approved ditch enclosure permits for Mr. Ed Suttle on Apple Creek Road and Mr. Heath Hostetler on Secrest Road.

The Fiscal Officer presented the Board with the ODNR Abandoned Land Mine report.

The Fiscal Officer presented the Board with the Viola Startzman newsletter.

The Fiscal Officer presented the Board with the August Grassroots Clipping newsletter.

The Fiscal Officer presented the Board with the Strawser quotes for slurry seal of certain Township roads.

The Fiscal Officer presented the Board with Kimble Clay price increase information.

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The Fiscal Officer presented the Board with the City of Orrville letter regarding a refund for certain services provided previously, for EMS services.

The Fiscal Officer presented the Board with the Armstrong Cable VSA letter.

The Fiscal Officer asked the Board about whether to remove Mr. Ivan Ott from the drug testing consortium.  The approved the removal of Mr. Ott from the drug testing consortium.

The Fiscal Officer informed the Board that they were only able to pay ½ of the Fire Department contract payment and no medical insurance due to lack of funds until the property tax settlement came in.

The Fiscal Officer asked for approval of receipts totaling $17,461.98 and warrants 3796-3836 totaling $37,350.24 and bank reconciliation and financial reports as submitted.  A motion was made to approve as submitted by Mr. Louis Amicangelo and seconded by Mr. Daniel Hodge with Mr. Kevin Gray concurring.

The next regular meeting will be Thursday, September 4, 2008 at 8 PM at the East Union Township Fire Station.

A motion adjourn at 9:25 PM was made by Mr. Louis Amicangelo and seconded by Mr. Daniel Hodge with Mr. Kevin Gray concurring.