RECORD OF PROCEEDINGS

The minutes of the meeting held July 3, 2008.

PRESENT WERE TRUSTEES LOUIS AMICANGELO, DANIEL HODGE, AND KEVIN GRAY AND FISCAL OFFICER VALORIE LEWIS.  ALSO PRESENT WERE:

Les Durstine                                                            Blake Meier                                              

Stan Orr

Mr. Kevin Gray called the meeting to order at 7:55 p.m.

The minutes of the June 05, 2008 meeting were approved on a motion by Mr. Louis Amicangelo and seconded by Mr. Daniel Hodge with Mr. Kevin Gray concurring.

Mr. Blake Meier presented the Road and Bridge report.  Mr. Meier asked the Board when they wanted to have the ditch enclosure work done on Secrest Road.  After discussion the Board decided to do a notice for Mr. Meier to pass out to the residents affected along Secrest Road and then proceed with the work.

Mr. Meier informed the Board that Ms. Beth Ellis 279 Partridge St. had contacted him and did not desire nor feel it was necessary to have her ditch culvert replaced.  After discussion the Board decided to begin the ditch work beginning at 280 Partridge St.  Mr. Louis Amicangelo stated he would revise the original letter sent out to the residents affected stating that the work would be completed by August 15, 2008. 

Mr. Meier informed the Board that Lytle Construction was going to chip and seal Bechtel Road after Embarq had completed their work and that would complete the chip and sealing work for this year.

Mr. Daniel Hodge presented the Board with a quote from Pavement Technology to do reclaiming work on the paved roads in the Township.  After discussion a motion to have the reclaiming work done per the quote provided between $24,000.00 and $25,000.00 was made by Mr. Daniel Hodge and seconded by Mr. Louis Amicangelo with Mr. Kevin Gray concurring.

The Board approved vacation for Mr. Blake Meier on August 7th and 8th.

Mr. Meier informed the Board that there was approximately two more days to finish the mowing on the back sides of the Township ditches. 

Mr. Meier informed the Board that they would start cutting berms & cleaning ditches after the mowing was complete.

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Pg. #2 of July 03, 2008 mins.

The Board instructed Mr. Meier to remind Mr. Knox to get the light fixed in front of the Fire Station.

Mr. Meier informed the Board that approximately a 10 foot section of ditch along Kansas Road needed to be enclosed.  After discussion the Board decided that they did not want to set a precedent of what residents think the Township is responsible for on their private ditch work and they would not enclose that section of ditch.

The Board approved ditch enclosure permits for Mr. Steve Yoder on Kansas Road and Mr. Eddie Yoder on North Swinehart Road.

Chief Les Durstine reported 18 squad runs, 1 mutual aid, and 8 fire runs for 292.25 volunteer hours and an additional 108 volunteer training hours for a total 400.25 volunteer hours for the month of June.

Chief Durstine informed the Board that he had received another call from the Rotary concerning the purchase of the old pumper.

Chief Durstine informed the Board that the driver side airbag on 104 was now leaking.

A motion to approve the modifications and repair to 101 for $2,496.00 from Reberland Equipment was made by Mr. Louis Amicangelo and seconded by Mr. Daniel Hodge with Mr. Kevin Gray concurring.

Chief Durstine informed the Board that the department would need to purchase 10 sets of turn out gear within the next 6-7 months.

Mr. Amicangelo informed the water booster pump at the restroom/concession building was installed and the Mr. Knox would wire it under Mr. Amicangelo’s supervision.

Mr. Gray informed the Board that Mr. Meier and Mr. Knox were cutting brush at the ACDC property.

The Board held discussion regarding the mowing of the front area at ACDC.  After discussion the Board approved to use the flail mower approximately every 3 weeks to cut down on mowing time.

Mr. Gray informed the Board that there was nothing further on the fuel management system at this time.

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Mr. Gray informed that he had heard nothing further on the Miller residence at this time.

Mr. Gray stated that he would draft a letter and send it to Ms. Katherine Gallagher regarding Eby Road.

Mr. Amicangelo informed the Board that he had checked into moving the website hosting service to a cheaper alternative. 

Mr. Kevin Gray informed the Board that the next JEDD meeting would be July 27, 2008 at 7:00 p.m. at the Fire Station.

The Board opened truck bids as follows:

              Mansfield Truck Sales                          $61,396.00

There was no action taken at this time.  Mr. Gray stated that he would check into the ODOT purchasing program.

Mr. Daniel Hodge informed the Board that he received a call from Mr. Larry Kahn who did a survey on Bechtel and Apple Creek Road intersection and Mr. Hodge stated he would discuss with Mr. Spahr about possible grant money for this project.

The Board approved vacation for Mr. Jerry Knox on July 2 – 3, 2008 and July 18, 2008.

The Board approved an Embarq permit for Mr. Joe Yoder on N. Swinehart Road and the Gather Co. on Tracy Bridge.

The Fiscal Officer presented the Board with the June and July Grassroots Clippings.

The Fiscal Officer presented the Board with a copy of the DAS membership certificate.

The Fiscal Officer presented the Board with the OTARMA update.

The Fiscal Officer presented the Board and workers with the OPERS contribution rate increase affective January 1, 2009.

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Pg. #4 of July 03, 2008 mins.

The Fiscal Officer informed the Board that they were to received an estate settlement from Mr. Perry Troyer for $45,139.00.

The Fiscal Officer presented the Board with an email from the Natural Gas Program the E Group.

The Fiscal Officer presented the Board with the 2006-2007 audit letter and formal report from the State Auditor.

The Fiscal Officer informed the Board that she would receive a new computer soon and that the UAN had donated the old system to the Township.  The Board would need to decide what to do with this system.

This Fiscal Officer informed the Board that she had met with the OTARMA loss prevention representative and would present them with the information given.

A motion to approve the 2009 Budget was made by Mr. Kevin Gray and seconded by Mr. Daniel Hodge.

A roll call vote was taken:

                            Mr. Louis Amicangelo            YES

                            Mr. Kevin Gray                           YES

                            Mr. Daniel Hodge                      YES

The Fiscal Officer reminded the Board of the Budget Hearing with the County Auditor scheduled for Thursday, August 7, 2008 at 11:30 a.m.

The Fiscal Officer asked for approval of receipts totaling $28,005.02 and warrants 3748-3795 totaling $211,403.16 and Wayne County Auditors fees of $178.73 for total expenditures of $211,581.89.  And bank reconciliation and financial reports as submitted.  A motion was made to approve as submitted by Mr. Daniel Hodge and seconded by Mr. Louis Amicangelo with Mr. Kevin Gray concurring.

The next regular meeting will be Thursday, August 7, 2008 at 8 PM at the East Union Township Fire Station.

A motion adjourn at 9:55 PM was made by Mr. Louis Amicangelo and seconded by Mr. Daniel Hodge.